What are the 'Golden Rules of Writing a Formal Letter?' | Study Table

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 Formal Letter

A formal or a business letter has a specific purpose. It is usually written in a three-paragraph format. Many organizations / institutions have customized letter heads, which will naturally differ.


Golden Rules of Writing a Formal Letter

All letter follow certain rules -
  • Decide what you are going to say, before you start writing
  • Give your letter a heading, to make it easier for your readers to understand your purpose
  • Put each separated idea in a separate paragraph
  • Use words and simple sentences that everyone can understand
Begin your letter politely, the following are some ways to do so.
  • Could you please send me...?
  • I would like to know...
  • Please let us know...
Look at the outlined point you need to keep in mind.

Remember your reader must see                                       -                 Your letter should be
  • Exactly what you mean                                              -                   CLEAR
  • Must be given all necessary information           -                   COMPELETE
  • Is busy, and doesn't have time                                -                   CONCISE
  • Must feel you are sincere and polite                     -                   COURTEOUS
  • Must be without mistakes of grammar              -                   CORRECT
         ~ by Shivam Sah
                                                Thanks!!

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